Accounting Administrative Assistant
Tianyu Arts & Culture, Inc. seeks an Accounting Administrative Assistant to join our team! As an Accounting Administrative Assistant, you will provide administrative support to the Business Development, Operations and Accounting Teams on a daily basis.
You will be responsible for multiple tasks including, but not limited to processing visa applications, account payables, verifying the accuracy of invoices and other accounting documents or records, assist accountants with bank reconciliations, loading files into the accounting software and processing ACH reimbursement or checks, data entry, filing, and other office duties. In this role, you will act as an interface between employees, other departments, and vendors.
To be successful in this role, you will have excellent communications skills, a high level of professionalism and a customer service attitude. The work requires an understanding of Microsoft Outlook, Word, and Excel. Strong time management skills, a sense of urgency and high attention to detail are a must.
Associate’s Degree or equivalent combination of education and experience
2-5 years of related experience required
High level of professionalism; ability to remain strictly confidential is a must
High standard of integrity and reliability; sound judgment
Effective customer service approach; superior people skills
Ability to manage multiple projects
Strong organization and time management skills; ability to meet deadlines
Understanding of Microsoft Outlook, Word, Excel
Excellent written and verbal communication skills
QuickBooks is a plus but not necessary
Mandarin is preferred
Process Visa applications
Verify accuracy of invoices and other accounting documents
Coordinate, maintain and generate necessary files and records for the Operations & Accounting department
Accurately track and process accounting documents with follow up as needed
Compile HR reporting
Other duties as assigned
Job Type: Full-time
Salary: $32,000.00 to $35,000.00 /year
Tianyu Arts & Culture Inc. is looking for an accountant. Master’s Degree in Accountancy is required. See the following detailed job description. Send resume to HR, Tianyu Arts & Culture Inc., 939 W. North Avenue, Suite 750, Chicago, IL 60642 or email: firstname.lastname@example.org
Review, prepare and analyze financial statements to prepare financial reports and analyses and report to china headquarter at the end of each month and financial year. Perform analysis and roll-forwards of select general ledger accounts and review entries to accounts using generally accepted accounting principles (GAAP), generally accepted auditing standards (GAAS) and international financial reporting standard (IFRS) to ensure they properly reflect the company’s financial position in accordance with company policy and these standards.
Review the signed contract for each event to ensure that the company’s consolidated revenues and expenses are correctly reported and classified in accordance with gaap. Analyze, investigate and compile financial information including assets, liabilities and retain earnings accounts’ fluctuations and variances to identify and resolve accounting issues such as reconciles financial discrepancies by collecting and analyzing account information.
Interpret accounting standards, review accounting internal control procedures and report potential deficiencies, duplication of effort and developing accounting reports. Recommend improvements to internal control procedures and accounting records and secure financial information by completing data base backups.
Make entries to the books of accounts using the implemented accounting software. Prepare balance sheets, profit and loss statements, statement of cash flows, collection activities and other reports in both Mandarin and English. Maintain electronic banking database for payments. Communicate cash amounts needed for payments to treasurer. Analyze accounting records and methods and respond to treasurer’s questions regarding general ledger account issues.
Coordinate outsourced tax preparation work and complete required tax reporting in a timely manner, including processing payroll using accounting software; preparing related payroll tax reports; preparing, filing and paying federal, state and local taxes.
Research tax issues using Internal Revenue Code and IRS publications and correct process errors that caused incorrect tax filings and negotiate with tax authorities over tax payment issues.
Advise management regarding corporate strategies’ impacts on tax issues and the impact of new laws on tax liabilities. Devise tax strategies.
Review the signed contract of each event. Assist with preparing and maintaining all business licenses and jurisdiction files. Prepare and process sales and use tax returns and payments via paper and electronic methods accurately and timely, as required by taxing jurisdictions to ensure all sales and use tax filing deadlines are met.
Assist with applying for pertinent state business registrations and the continual improvement of sales tax compliance procedures.
Complete accounting assignments, including assisting audit plan and performing audit procedures and coordinate audits by various taxation authorities. Assist with preparing audit schedules and confirmations during year-end close such as substantiating financial transactions by auditing documents in accordance with GASS standards.